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MEDICAL / COMPASSIONATE WITHDRAWAL PROCEDURES

Medical Withdrawal

May be requested when extenuating circumstances, such as serious illness or injury, prevent the student from continuing in classes. This policy covers both physical-health and mental-health difficulties.

Compassionate Withdrawal

May be requested in extraordinary cases in which a significant personal situation beyond the student’s control prevents them from continuing in classes (for example, the serious illness of a child or spouse or the death of a parent, child or spouse).

To submit your request:

  1. Submit an online form to alert us that you will be submitting medical documentation. You will be required to login with your ASURITE ID and password.
  2. Print and complete ASU's Request for Documented Medical/Compassionate Withdrawal Form.
  3. Type and sign a personal statement outlining your request and why you were unable to be academically successful. Include all relevant details such as the date of the incident.

    *If you are applying for a course withdrawal rather than a complete withdrawal, make sure you explain why you were able to succeed in some courses and not others.
  4. Collect the required documentation to be submitted with your request.

Medical Withdrawal Required Documentation: A letter, on letterhead, from your health care provider must be submitted in a sealed envelope, mailed directly to Danalee Brehman, medical designee, or faxed to 480.965.0991 (secure fax line). The letter must include the following information:

  1. Date of the onset of the illness
  2. Dates of medical care
  3. General nature of your medical condition and how/why it prevented completion of your course work.
  4. Date of your anticipated return to school
  5. Last date you were able to attend class.

Compassionate Withdrawal Required Documentation: Any documentation that supports the reason for your request (i.e. death certificate, doctor’s note, etc.). If you are unsure what documents you may need, call Danalee Brehman at 480.965.8974.

  1. Submit completed packet in person to the undergraduate advising front desk in BA 160, by e-mail to Danalee.Brehman@asu.edu (doctor’s letter must still be faxed or mailed), or by mail to:

    Medical Designee
    Danalee Brehman
    Undergraduate Office, BA 160
    W. P. Carey School of Business
    P.O. Box 873406
    Tempe, AZ 85287-3406

NOTE: All requests require thorough and credible documentation. Usually, consideration is for a complete withdrawal; application for less than a complete withdrawal must be specifically documented to justify the selective nature of the request. It is your responsibility to ensure appropriate forms and documents are included and complete, otherwise the medical designee may seek additional information from you, from your instructors or from those providing the documentation. Verification of authenticity of documentation is standard practice.

If you are receiving financial assistance, you are strongly encouraged to consult with the Financial Aid or Scholarships office to identify and understand the financial assistance/monetary implications of processing this withdrawal transaction.

Please be aware that submitting a request does not guarantee approval, as each case is reviewed individually.

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